Secretary - Child Development Center

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Secretary.

Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.

Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status.

JOB SUMMARY:

Responsible for providing secretarial support to the early childhood program. Assist the program in clerical related duties, scheduling appointments, assisting callers and visitors, data entry, and bookkeeping.

ESSENTIAL DUTIES/RESPONSIBILITIES:

• Perform clerical and business-related duties - reserve rooms, submit work orders, copying, filing, set up for meetings, and maintain up to date records.
• Answer phones, assist callers with questions and provide information or route calls to appropriate individuals.
• Maintain files related to the center.
• Compose, type, maintain and distribute routine correspondence, handbooks, etc.
• Maintain and distribute forms.
• Create reports and spreadsheets of information.
• Contact parents as needed.
• Greet and assist visitors and walk-ins.
• Schedule and confirm appointments for staff members.
• Maintain disciplinary tracking systems and files in accordance with regulations.
• Coordinate and monitor safety procedures for the purpose of ensuring safety of students and staff.
• Coordinate meetings and events.
• Support students in labs with syllabus and volunteer hours.
• Support families with sign in and out processes

MINIMUM QUALIFICATIONS:

• High School Diploma or GED plus post-secondary courses equivalent to one (1) year of college in secretarial and bookkeeping, or equivalent combinations of education and experience.
• Minimum of two (2) years of experience in clerical work.
• Operating knowledge of Microsoft Office or other similar software programs.
• Experience in early childcare setting is preferred.

WORKING CONDITIONS:

• Climate-controlled working environment.
• Must be punctual and able to work Monday-Friday from 8:00 a.m. to 5:00 p.m.
• Must be able to work indoors as well as transition the classroom to outdoors.
• Possible exposure to communicable diseases.
• Possible exposure to blood and bodily fluids or tissues.
• Job requires sitting for long period of time (during planning and reporting) and standing for long periods of time (during observations and training), as well as stooping, squatting, and running.
• Availability to attend programmatic trainings, meetings, and seek out staff development opportunities.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is frequently required to stand; walk; climb or balance; and stoop, kneel, crouch or crawl. The employee must regularly life and/or move up to 20 pounds.

The employee must be able to occasionally lift 20 pounds overhead and 40 pounds from waist to shoulder. Specific vision abilities required by this job include close vision, distant visions, color vision, peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Current Openings for Secretary Child Development Center Jobs at Fort Valley State University

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