Fiscal Operations Specialist

Job Summary:

The Fiscal Operations Specialist performs advanced financial duties in connection with the National Institute of Food and Agriculture (NIFA) related funding (Federal and State Match).

Duties and Responsibilities:

• Prepares financial reports for Cooperative Extension by collecting, analyzing and summarizing necessary account information.
• Reviews and verifies submissions for all Cooperative Extension related reporting (accounting and business-related functions such as Personnel Action Notices (PAN), chartfield strings, budget amendments and cash advance requests, etc.)
• Advises supervision of potential breaches to adherence in compliance and initiates corrective actions (with approval).
• Prepares budget amendments for PI's.
• Prepares journal entries for budget adjustments.
• Maintains continuity of work operations by documenting and communicating needed actions to supervision, discovering irregularities in workflow, etc.
• Grants and Contracts Management responsibilities
• Good Customer service skills
• Work as part of a team.
• Prepares written communications.
• Develops, oversees, and maintains spreadsheets and databases for various accounting projects.
• Maintains rapport with customers, setting priorities and resolving problem situations.
• Provides project leadership as assigned.
• Reviews financial documents for accuracy prior to approval by supervisor.
• Performs other duties as assigned, including some supervisory responsibility of student workers.

Qualifications Required:

• Bachelor's degree in a related field required; Masters' Degree preferred .
• Relevant experience preferably in an educational environment.
• Valid Driver's License.
• Proficient in Excel, Word, and Access.
• Possess ability to maintain confidentiality.
• Possess ability to work well with accuracy under tight deadlines.
• Possess ability to work independently; self-motivated and dependable.
• Possess good follow through and attention to detail.
• Possess good customer service skills.
• Strong organizational skills.
• Possess strong verbal and written communication skills.
• Demonstrated ability to work effectively with students and co-workers.

Working Conditions:

• Travel (overnight and day trips) required, as needed
• Evening and/or weekend work may be required.
• Climate controlled environment

Physical Requirements:

The employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

Direct Reports:

N/A

The above list of job duties is not exclusive or exhaustive and the incumbent will be required to undertake such tasks as may reasonably be expected within the scope of the position.

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