Department of Arts and Communications Administrative Assistant Jobs at Fort Valley State University
Sample Department of Arts and Communications Administrative Assistant Job Description
Department of Arts and Communications Administrative Assistant
JOB SUMMARY:
- Answer, screen and transfer inbound phone calls.
- Document/record minutes of departmental meetings.
- Review, distribute and disseminate incoming/outgoing mail.
- Receive and direct visitors.
- General clerical duties including photocopying, fax and mailing.
- Bookkeeping and recordkeeping
- Maintain electronic and hard copy filing system.
- Retrieve documents from filing system.
- Handle requests for information and data.
- Resolve administrative problems and inquiries Input courses and student schedules in Banner.
- Prepare written responses to routine enquiries.
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Schedule and coordinate meetings, appointments and travel arrangements
- Prepare agendas for meetings and prepare schedules.
- Open, sort and distribute incoming correspondence.
- Maintain office supply inventories.
- Coordinate maintenance of office equipment
- Coordinate and maintain records.
- Represent the departments at open houses outside of regular office hours on occasion!
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Minimum of High School diploma, BS degree preferred in any discipline and proficiency in word processing software particularly Microsoft word, and in any data managing software particularly Microsoft Excel are required for application to be considered. Previous experience at a similar position would be advantageous. Some familiarity with Banner.
Current Openings for Department of Arts and Communications Administrative Assistant Jobs at Fort Valley State University
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Positions are generally open until filled unless otherwise indicated in the posting. Application requirements vary by position. Please check the posting for specifics.
Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students or employees on the basis of race, color, creed, gender, ethnicity, national origin, sexual orientation, religion, age, disability, marital or veteran status.
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