Administrative Assistant Jobs at Fort Valley State University
Sample Administrative Assistant Job Description
Administrative Assistant
JOB SUMMARY:
The Administrative Assistant provides administrative and clerical support in the Office of the Vice President of Student Affairs and Enrollment Management. This position will support various main office functions including preparing correspondence, answering phones, monitoring office inventory, ordering supplies, maintaining calendars, and various other assignments as needed.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Answering inquires and interpretations of routine policies, rules, and regulations
- Provides information on procedural matters to others
- May coordinate workload and arrange priorities with student workers
- Performs responsible public relations duties through contacts and associations with visitors, officials, and the public.
- Makes travel arrangements for conferences, which includes assisting in preparing the agenda, gathering, and compiling data, and contacting participants.
- Assists with coordinating and planning special events.
- Maintains complex fiscal, administrative, and academic records
- Monitors budget(s) and reviews expenditures to assure compliance within budget guidelines
- Maintains filing system and reviews various reports and forms for accuracy and completeness
- Maintains complex physical files and computerized database files of an administrative, fiscal, and academic nature
- Prepares agenda and compiles data for meetings, gathers information for and prepares reports, questionnaires, and other documents
- Collaborates with other administrators and support personnel, management, and clients on a regular basis.
KNOWLEDGE REQUIRED BY THE POSITION:
- Skills in organization and prioritization
- Skills in communication and collaboration.
- Skill in decision-making in addressing the best way to handle specific tasks daily.
- Skill in the operation of computers and job-related software programs.
- Skills in interpersonal relations and in dealing with the public.
- Skills in oral and written communication.
GUIDELINES:
Guidelines include the Family Educational Rights and Privacy Act, the Rehabilitation Act of 1973, Title III guidelines, and university and Board of Regents policies and procedures. These guidelines require judgement, selection and interpretation in application. This position develops department guidelines.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY:
- This position supervises the Student Workers assigned to the Office of the Vice President of Student Affairs and Enrollment Management.
MINIMUM QUALIFICATIONS:
An Associate's degree and three years of administrative experience. Must possess strong organizational, communication, and customer service skills.
Current Openings for Administrative Assistant Jobs at Fort Valley State University
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Thank you for your interest in employment at Fort Valley State University. We strive to be an excellent workplace and are pleased that you would like to join our team. We are committed to hiring the very best employees to serve our valued students.
Positions are generally open until filled unless otherwise indicated in the posting. Application requirements vary by position. Please check the posting for specifics.
Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students or employees on the basis of race, color, creed, gender, ethnicity, national origin, sexual orientation, religion, age, disability, marital or veteran status.
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FVSU is committed to providing reasonable accommodations for any person with a disability who meets the definition of disabled as described in the Americans with Disabilities Act. Upon request made to the Office of Human Resources at (478) 825-6301, persons applying for employment will be provided reasonable accommodations in completing the application and/or interview process.