Administrative Assistant Jobs at Fort Valley State University
Sample Administrative Assistant Job Description
Administrative Assistant
JOB SUMMARY:
This position will perform a wide range of administrative office and support tasks for the Meat Tech Department, Small Ruminant, and Farm
DUTIES/RESPONSIBILITIES:
- Answer, screen and transfer inbound phone calls
- Create travel & expense reports using PeopleSoft for faculty and staff when necessary
- Create and manager electronic requisitions through PeopleSoft for Meat Tech and Dairy Goat Center
- Process emergency invoices for building maintenance and equipment repairs
- Compile and prepare documents including correspondence, reports, drafts, and memos.
- Handle processing of credit card statements, invoices, and PANs.
- Cashier for all meats sales
- Handle and process monies received for meat and processing sales.
- Attend to general clerical duties including photocopying, faxing, and mailing.
- Maintain electronic and hard copy filing system as well as retrieve documents from filing system.
- Resolve/troubleshoot problems related to printers and copiers in the Meat Tech Department and Dairy Goat Center.
- Manage calendars and emails using Microsoft Outlook.
- Schedule and coordinate meetings, appointments, and travel arrangements for the Farm Superintendent and Assistant Farm Superintendent.
- Pick up mail from post office as well as distribute mail to various offices as required.
- Sort and distribute incoming mail.
- Handle all fleet of vehicles for the Meat Technology Department.
- Prepare and send out announcement meat sales, seminars/student presentations when necessary.
- Perform other duties as assigned.
MINIMUM QUALIFICATIONS:
- Associate Degree from an accredited institution.
- Three (3) or more years of relevant experience, preferably in an educational environment.
- Computer skills and knowledge of relevant software.
- Knowledge of operation of standard office equipment.
- Knowledge of clerical and administrative procedures and systems such as filing and recordkeeping.
- Knowledge of principles and practices of basic office management.
- Strong verbal and written communication skills.
- Ability to plan and organize.
- Ability to prioritize, assess and solve problems, gather, and monitor information.
- Attention to details and accuracy.
- Ability to maintain confidentially of work-related information and materials.
- Ability to be flexible and adapt to change.
Current Openings for Administrative Assistant Jobs at Fort Valley State University
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Thank you for your interest in employment at Fort Valley State University. We strive to be an excellent workplace and are pleased that you would like to join our team. We are committed to hiring the very best employees to serve our valued students.
Positions are generally open until filled unless otherwise indicated in the posting. Application requirements vary by position. Please check the posting for specifics.
Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students or employees on the basis of race, color, creed, gender, ethnicity, national origin, sexual orientation, religion, age, disability, marital or veteran status.
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FVSU is committed to providing reasonable accommodations for any person with a disability who meets the definition of disabled as described in the Americans with Disabilities Act. Upon request made to the Office of Human Resources at (478) 825-6301, persons applying for employment will be provided reasonable accommodations in completing the application and/or interview process.