Administrative Assistant Jobs at Fort Valley State University
Sample Administrative Assistant Job Description
Administrative Assistant
JOB SUMMARY
This position is responsible for assisting in the administrative duties of the Office of the Registrar.
MAJOR DUTIES
- Answers incoming phone calls.
- Assists customer at front desk.
- Processes official transcript requests, change of grade forms, and involuntary withdrawals.
- Verifies personnel action plans.
- Keeps track of budget expenses.
- Resets Banner web pins and passwords.
- Organizes files.
- Manages work study students.
- Reinstates students for non-payment and no-show.
- Performs related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION
- Knowledge of transcript on demand and Banner system.
- Knowledge of budget book and WORKS.
- Skill in customer service.
- Skill in computer operation.
SUPERVISORY CONTROLS
The Registrar assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES
Guidelines include University policies and procedures and departmental guidelines. These guidelines are generally clear and specific but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
- The work consists of various registrar administrative duties.
- The purpose of this position is to assist with the administrative duties of the Office of the Registrar. Success in this position helps ensure efficient operations of the department.
CONTACTS
- Contacts are typically with University employees, University departments, and students.
- Contacts are typically to give or exchange information and to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
- The work is typically performed while sitting at a desk or table and bending, crouching, or stooping. The employee occasionally lifts light and heavy objects.
- The work is typically performed in an office, library, or computer room.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position has direct supervision over student workers.
MINIMUM QUALIFICATIONS
- Associates degree required.
- More than two years of related experience required.
Current Openings for Administrative Assistant Jobs at Fort Valley State University
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Thank you for your interest in employment at Fort Valley State University. We strive to be an excellent workplace and are pleased that you would like to join our team. We are committed to hiring the very best employees to serve our valued students.
Positions are generally open until filled unless otherwise indicated in the posting. Application requirements vary by position. Please check the posting for specifics.
Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students or employees on the basis of race, color, creed, gender, ethnicity, national origin, sexual orientation, religion, age, disability, marital or veteran status.
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FVSU is committed to providing reasonable accommodations for any person with a disability who meets the definition of disabled as described in the Americans with Disabilities Act. Upon request made to the Office of Human Resources at (478) 825-6301, persons applying for employment will be provided reasonable accommodations in completing the application and/or interview process.