Administrative Assistant Jobs at Fort Valley State University
Sample Administrative Assistant Job Description
Administrative Assistant
Job Summary
Reporting to the department chairs for Biology and Chemistry, the Administrative Assistant performs a wide range of administrative office and program support activities for the Biology and Chemistry departments within the College of Arts and Sciences.
Duties and Responsibilities
- answer, screen and transfer inbound phone calls
- document/record minutes of departmental meetings
- review, distribute and disseminate incoming/outgoing mail
- receive and direct visitors
- general clerical duties including photocopying, fax and mailing
- bookkeeping and recordkeeping
- maintain electronic and hard copy filing system
- retrieve documents from filing system
- handle requests for information and data
- resolve administrative problems and inquiries
- prepare written responses to routine enquiries
- prepare and modify documents including correspondence, reports, drafts, memos and emails
- schedule and coordinate meetings, appointments and travel arrangements
- prepare agendas for meetings and prepare schedules
- open, sort and distribute incoming correspondence
- maintain office supply inventories
- coordinate maintenance of office equipment
- coordinate and maintain records
- represent the departments at open houses outside of regular office hours on occasion
- performs other duties as assigned
Qualifications
High School Diploma or equivalent required; some College preferred
Three years relevant experience, preferably in an educational environment
computer skills and knowledge of relevant software
knowledge of operation of standard office equipment
knowledge of clerical and administrative procedures and systems such as filing and record keeping
knowledge of principles and practices of basic office management
strong verbal and written communication skills
ability to plan and organize
ability to prioritize, assess and solve problems, gather and monitor information
attention to detail and accuracy
ability to maintain confidentiality of work related information and materials
ability to be flexible, adapt to changes
strong customer service orientation
ability to work as part of a team
ability to multitask
experience with bookkeeping/recordkeeping for academic grants preferred
ability to work weekends on occasion
ability to travel on occasion
Working conditions
Regular schedule is Monday through Friday, 8am 5pm
Regular office environment, climate controlled
Physical requirements
While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Current Openings for Administrative Assistant Jobs at Fort Valley State University
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Thank you for your interest in employment at Fort Valley State University. We strive to be an excellent workplace and are pleased that you would like to join our team. We are committed to hiring the very best employees to serve our valued students.
Positions are generally open until filled unless otherwise indicated in the posting. Application requirements vary by position. Please check the posting for specifics.
Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students or employees on the basis of race, color, creed, gender, ethnicity, national origin, sexual orientation, religion, age, disability, marital or veteran status.
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FVSU is committed to providing reasonable accommodations for any person with a disability who meets the definition of disabled as described in the Americans with Disabilities Act. Upon request made to the Office of Human Resources at (478) 825-6301, persons applying for employment will be provided reasonable accommodations in completing the application and/or interview process.