Administrative Assistant Facilities Management Department Jobs at Fort Valley State University
Sample Administrative Assistant Facilities Management Department Job Description
Administrative Assistant - Facilities Management Department
FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, is seeking candidates for the Administrative Assistant position in the Facilities Management Department.
Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.
JOB SUMMARY:
This position will provide administrative support to the Facilities Management Department. Works very closely with other administrative staff.
DUTIES/RESPONSIBILITIES:
- Primary contact for answering telephone and greeting visitors; provides appropriate information and assistance; takes messages and refers to appropriate personnel.
- Receives electronic and telephone work requests from campus community.
- Follows-up with a sense of urgency and in a timely manner with staff members to ensure work orders are updated, completed, and closed out timely.
- Initiates work order reports as requested.
- Supports the facilities department with assistance in work order system software tool and associated applications for processing service requests.
- Documents and generates reports on work performed.
- Issues work orders in a timely manner and assigns to appropriate staff member for handling.
- Maintains accurate vendor files.
- Submit requests for ordering supplies and materials.
- Initiate and processes requisitions for coordinating the payment of invoices.
- Assists with monitoring the department budget.
- Back-up to other administrative staff and especially in their absence.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of modern office practices and procedures.
- Knowledge of computers and job-related software programs.
- Skill in prioritizing and organizing work.
- Ability to multi-task simultaneously.
- Ability to communicate effectively both orally and in writing.
- Ability to interact in an effective and appropriate manner with diverse populations.
- Ability to maintain confidentiality of records and information.
MINIMUM QUALIFICATIONS:
- High school diploma or GED and four years administrative experience; or a combination of education and related experience.
- Willingness and openness to learning and growing.
- Possession of valid driver's license.
PREFERRED QUALIFICATION:
- Bachelor's degree from an accredited college and/or university.
- Five years of related work experience.
Current Openings for Administrative Assistant Facilities Management Department Jobs at Fort Valley State University
Location |
Closing Date |
Employment Type |
|---|
Get Notified of New Jobs at Fort Valley State University |
|---|
|
Thank you for your interest in employment at Fort Valley State University. We strive to be an excellent workplace and are pleased that you would like to join our team. We are committed to hiring the very best employees to serve our valued students.
Positions are generally open until filled unless otherwise indicated in the posting. Application requirements vary by position. Please check the posting for specifics.
Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students or employees on the basis of race, color, creed, gender, ethnicity, national origin, sexual orientation, religion, age, disability, marital or veteran status.
Sorry, we have no current job openings.
Thanks for your interest and please check back on this site for changes.
FVSU is committed to providing reasonable accommodations for any person with a disability who meets the definition of disabled as described in the Americans with Disabilities Act. Upon request made to the Office of Human Resources at (478) 825-6301, persons applying for employment will be provided reasonable accommodations in completing the application and/or interview process.