Administrative Assistant Cooperative Extension Program Jobs at Fort Valley State University
Sample Administrative Assistant Cooperative Extension Program Job Description
Administrative Assistant - Cooperative Extension Program
Job Summary
The Fort Valley State University Cooperative Extension Program is seeking candidates for the Administrative Assistant position. The administrative assistant is responsible for performing a wide range of administrative office duties and programmatic support functions in the office of the Associate Dean for Extension/Administrator, Cooperative Extension Department.
Duties and Responsibilities:
- Recognize and provide excellent customer service.
- Must be computer literate and possess good typing skills.
- Must be familiar with FVSU process of routing payment requests and the submission of contracts and requisitions.
- Must be able to process travel authorizations, service agreements, etc.
- Answer professionally, screen and transfer inbound telephone calls.
- Manage incoming and outgoing mail.
- Receive and direct clientele/visitors.
- General clerical duties including typing, photo copying, scanning, faxing and mailing.
- Proof materials as requested by the Associate Dean for Extension.
- Order supplies, maintain inventory, bookkeeping and recordkeeping.
- Receptive to training designed to enhance job skills.
- Maintain electronic and hard copy filing system for retrieving documents.
- Ability to resolve administrative problems and inquiries.
- Prepare written responses to routine inquiries.
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Open, sort and distribute incoming correspondence.
- Schedule and coordinate meetings, zoom appointments and travel arrangements.
- Prepare agendas for meetings and prepare schedules.
- Document/record minutes of departmental meetings.
- Occasionally represent the department at open houses outside of regular office hours.
- Performs other duties as assigned (i.e., prepay hotel and airline requests, for Extension Program Leaders and CARET representatives, as needed).
- Make plans for Congressional Hill visits for Cooperative Extension employees, the College of AG and CARET representatives.
- Must be able to supervise student employees.
Required Qualifications:
- Bachelor's Degree
- Seven (7) years relevant experience
Working conditions
- Regular schedule is Monday through Friday, 8am to 5pm
- This position is with Cooperative Extension, evenings after 5pm or weekends are not required, unless a special program is scheduled.
- Occasional travel at least twice a year for conferences.
Physical requirements
- Performs repetitive tasks periodically
- Required to stand or walk (i.e., some Extension Programs, deliveries to other departments) occasionally.
- Lift and /or move 25 pounds.
Direct reports
- Student employees as necessary
Current Openings for Administrative Assistant Cooperative Extension Program Jobs at Fort Valley State University
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Thank you for your interest in employment at Fort Valley State University. We strive to be an excellent workplace and are pleased that you would like to join our team. We are committed to hiring the very best employees to serve our valued students.
Positions are generally open until filled unless otherwise indicated in the posting. Application requirements vary by position. Please check the posting for specifics.
Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students or employees on the basis of race, color, creed, gender, ethnicity, national origin, sexual orientation, religion, age, disability, marital or veteran status.
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FVSU is committed to providing reasonable accommodations for any person with a disability who meets the definition of disabled as described in the Americans with Disabilities Act. Upon request made to the Office of Human Resources at (478) 825-6301, persons applying for employment will be provided reasonable accommodations in completing the application and/or interview process.