Administrative Assistant Agricultural Research Jobs at Fort Valley State University
Sample Administrative Assistant Agricultural Research Job Description
Administrative Assistant - Agricultural Research
JOB SUMMARY
Perform a wide range of administrative office and support activities for the Research Facility Office.
MAJOR DUTIES
- • Act as the first point of contact
• Answer, screen and transfer inbound calls
• Type and compose letters and memos, prepare reports using Microsoft Excel, and prepare presentations
• Create travel and expense reports using PeopleSoft for the Project Manager
• Create and manage electronic requisitions through PeopleSoft
• Handle all supplier contracts that are submitted from the Project Manager and follow through until the process is complete
• Work closely with the Project Manager to ensure all guidelines are followed relating to the processing of the contracts, and supplier registrations
• Attend to general clerical duties including faxing, photocopying, and mailing
• Maintain electronic and hard copy filing system as well as retrieve documents from filing system
• Resolve/troubleshoot problems related to printers and copiers in the Stallworth Building and contact support for all copier related issues that cannot be resolved in-house
• Assist with construction meetings, note taking, vendor sign-in and preparing meeting agendas
• Schedule and coordinate meetings, appointments, and travel arrangements
• Pick up mail from post office as well as distribute mail to various offices when necessary
• Handle all fleet of vehicles for the Agricultural Research Department when necessary
• Coordinate and communicate with Vendors, IT, Facilities, Procurement, and Accounts Payable
• Handle NIGP Code searches for quotations received from the Project Manager
• Assist the Administrative Specialist as needed and perform other duties as assigned
• Back up the Research office when necessary.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
• Regular schedule is Monday - Friday, 8 am - 5 pm
• Regular office environment, climate controlled
While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and /or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
MINIMUM QUALIFICATIONS
• Associate's Degree
• 3 or more years of relevant experience, preferably in an educational environment
• Computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment
• Knowledge of clerical and administrative procedures and systems such as filing and recordkeeping
• Knowledge of principles and practices of basic office management
• Strong verbal and written communication skills
• Ability to plan and organize
• Ability to prioritize, assess and solve problems, gather, and monitor information
• Attention to details and accuracy
• Ability to maintain confidentially of work-related information and materials
• Ability to be flexible; adapt to change
Current Openings for Administrative Assistant Agricultural Research Jobs at Fort Valley State University
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Positions are generally open until filled unless otherwise indicated in the posting. Application requirements vary by position. Please check the posting for specifics.
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FVSU is committed to providing reasonable accommodations for any person with a disability who meets the definition of disabled as described in the Americans with Disabilities Act. Upon request made to the Office of Human Resources at (478) 825-6301, persons applying for employment will be provided reasonable accommodations in completing the application and/or interview process.