Administrative Assistant - Agricultural Research /Meat Tech

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Administrative Assistant for the Department of Agricultural Research and Meat Tech.

Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.

JOB SUMMARY:

Perform a wide range of administrative and support tasks for Agricultural Research and Meat Tech.

DUTIES/RESPONSIBILITIES:

• Answer, screen and transfer inbound phone calls;
• Create travel & expense reports using PeopleSoft for faculty and staff when necessary;
• Create and manage electronic requisitions through PeopleSoft for Meat Tech and Dairy Goat Center;
• Process emergency invoices for building maintenance and equipment repairs;
• Compile and prepare documents including correspondence, reports, drafts, and memos;
• Handle processing of credit card statements, invoices, and PANs;
• Performs cashiering activities for all meats sales;
• Handle and process monies received for meat and processing sales;
• Perform general clerical duties including photocopying, faxing, and mailing;
• Maintain electronic and hard copy filing system as well as retrieve documents from filing system;
• Resolve/troubleshoot problems related to printers and copiers in the Meat Tech Department and Dairy Goat Center;
• Manage calendars and emails using Microsoft Outlook;
• Schedule and coordinate meetings, appointments, and travel arrangements;
• Pick up mail from post office as well as distribute mail to various offices as required;
• Sort and distribute incoming mail;
• Handle all fleet of vehicles for the Meat Technology Department;
• Prepare and send out announcement related to meat sales, seminars/student presentations when necessary; and
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of operation of standard office equipment;
• Knowledge of clerical and administrative procedures and systems such as filing and recordkeeping;
• Knowledge of principles and practices of basic office management;
• Strong verbal and written communication skills;
• Ability to plan and organize;
• Ability to prioritize, assess and solve problems, gather and monitor information;
• Attention to details and accuracy;
• Ability to maintain confidentially of work-related information and materials; and
• Ability to be flexible; adapt to change.

MINIMUM QUALIFICATIONS:

• Associate Degree in a related field;
• Three (3) or more years of relevant experience, preferably in an educational environment; and
• Computer skills and knowledge of relevant software;

Current Openings for Administrative Assistant Agricultural Research /Meat Tech Jobs at Fort Valley State University

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