Fort Valley State University
  • 07-Nov-2017 to 06-Jan-2018 (EST)
  • Fort Valley, GA, USA
  • Full Time

Job Summary

Responsible for administration and management of all aspects of the Head Start Program in accordance with state and federal regulations.  Coordinate all functions of the organization.  Work with Executive Director in providing leadership in planning, designing, implementing and evaluating program systems and in representing the agency in local, regional, state and national communities.

Duties and Responsibilities

Responsibilities:

  • Oversee the day-to-day operations of the Head Start program in its entirety.
  • Provide guidance and leadership to staff to emphasize the importance of the program achieving high standards of quality, internally and through public and externally.
  • Ensure that all the Head Start program mandates and standards for excellence are met on a daily basis.
  • Review and analyze monthly financial and statistical reports to assess the budget status and to initiate preventative measures if any problems appear.
  • Oversee and monitors agreements for the purchasing of goods and services assures that bids are solicited in accordance with state and federal regulations.
  • Assure that the program serves the number of eligible children for which it is funded.
  • Maintain a close working relationship the University Vice President of Business and Finance and the Fiscal Manager to ensure effective oversight of expenditures
  • In conjunction with the Board of Directors, staff and Policy Council, lead planning meetings in which long and short-term goals for improvement are established.
  • Monitor the implementation of the responsibilities of employees through observation, monthly supervisory meetings, team meetings, and review of files and documentation.
  • Assume an active role in the annual program self-assessment and conducts a complete Community Assessment every five years and up-date during the intervening years.
  • Work as a team player with program participants and the staff, develop a funding application every year.
  • Maintain effective, appropriate communication with the Governing Board and Policy Council, including: Attending all meetings; providing a written report to the board and PC of the fiscal and programmatic status of the program and of the administrative activities since the last monitoring results, and strategies to resolve problems; Communication of relevant information from the funding sources; Provision of training for new Board/Policy Council members and Periodic refresher for veteran Board members on their roles and responsibilities.  
  • Provide and/or secure training and technical assistance for all staff.
  • Complete and submit regular reports to the funding sources, the Governing Board, the Policy Council, Executive Director, and the Dean.
  • Monitor the program's administrative cost, assuring it does not exceed the allowed amount.
  • Monitor the program's non-federal share to assure that the amount required is met.  Meet with staff, parents, and the Board to develop strategies for increasing the amount of the program's accumulated non-federal share, if necessary.
  • Make recommendations to the Executive Director on hiring, termination, advancement, promotion, or any other changes of status of Head Start employees as needed.
  • Collaborate with Early Head Start Director to ensure seamless transitions between programs.
  • Actively promote safety and accident prevention within the workplace; report any unsafe conditions, incidents and/or accidents immediately.
  • Maintain open lines of communication with grantee personnel.
  • Other duties as required

Qualifications

Minimum of: 

  • MS or PhD (preferred) or equivalent in field of study early childhood development and/or family studies.
  • A minimum of three-years of experience in supervision of staff, fiscal management, and administration.
  • Proficiency in Microsoft Office
  • Excellent analytical, oral, written communication skills and team work

Knowledge, Skills, and Abilities (KSA's)

  • Applicants should have an understanding of Head Start philosophy and the ability to implement its principle of shared authority and decision-making. 
  • Leadership ability
  • Experience in human services program management, including program planning, operations and evaluation, and use of management information systems.
  • Good interpersonal and communication skills including the ability to work as part of a team.
  • Ability to successfully pass a criminal background check  and health examination

Preferred: 

  • Five years teaching experience in child development, family studies, and/or early development
  • Experience working for a Land Grant University

Working conditions

The working conditions should be identified in this section - regular evening and weekend work, shift work, working outdoors, and so forth.

  • Ability to work a flexible schedule including some evenings and/or weekends.
  • Regular access to a reliable vehicle
  • Ability to work with minimal daily guidance.
  • Knowledge of community resources
  • Successful experience working in a team setting.

Physical requirements

Manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier.

Regularly required to sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms; and talk or hear; lift and/or move up to 20 pounds.

Specific vision abilities required include close, distant color visions, depth perception, and the ability to adjust focus

Noise level in the work environment is usually low to moderate

Fort Valley State University
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